Managing Users with YaST | Start-Up

openSUSE Leap Documentation › Start-Up › Administration › Managing Users with YaST

Applies to openSUSE Leap 42.2

3 Managing Users with YaST

3.1 User and Group Administration Dialog
3.2 Managing User Accounts
3.3 Additional Options for User Accounts
3.4 Changing Default Settings for Local Users
3.5 Assigning Users to Groups
3.6 Managing Groups
3.7 Changing the User Authentication Method

During installation, you could have created a local user for your system. With the YaST module User and Group Management you can add more users or edit existing ones. It also lets you configure your system to authenticate users with a network server.

3.1 User and Group Administration Dialog #

To administer users or groups, start YaST and click Security and Users › User and Group Management. Alternatively, start the User and Group Administration dialog directly by running sudo yast2 users & from a command line.

Figure 3.1: YaST User and Group Administration #

Every user is assigned a system-wide user ID (UID). Apart from the users which can log in to your machine, there are also several system users for internal use only. Each user is assigned to one or more groups. Similar to system users, there are also system groups for internal use.

Depending on the set of users you choose to view and modify with, the dialog (local users, network users, system users), the main window shows several tabs. These allow you to execute the following tasks:

Managing User Accounts: From the Users tab create, modify, delete or temporarily disable user accounts as described in Section 3.2, “Managing User Accounts”. Learn about advanced options like enforcing password policies, using encrypted home directories, or managing disk quotas in Section 3.3, “Additional Options for User Accounts”.
Changing Default Settings: Local users accounts are created according to the settings defined on the Defaults for New Users tab. Learn how to change the default group assignment, or the default path and access permissions for home directories in Section 3.4, “Changing Default Settings for Local Users”.
Assigning Users to Groups: Learn how to change the group assignment for individual users in Section 3.5, “Assigning Users to Groups”.
Managing Groups: From the Groups tab, you can add, modify or delete existing groups. Refer to Section 3.6, “Managing Groups” for information on how to do this.
Changing the User Authentication Method: When your machine is connected to a network that provides user authentication methods like NIS or LDAP, you can choose between several authentication methods on the Authentication Settings tab. For more information, refer to Section 3.7, “Changing the User Authentication Method”.

For user and group management, the dialog provides similar functionality. You can easily switch between the user and group administration view by choosing the appropriate tab at the top of the dialog.

Filter options allow you to define the set of users or groups you want to modify: On the Users or Group tab, click Set Filter to view and edit users or groups according to certain categories, such as Local Users or LDAP Users, for example (if you are part of a network which uses LDAP). With Set Filter › Customize Filter you can also set up and use a custom filter.

Depending on the filter you choose, not all of the following options and functions will be available from the dialog.

3.2 Managing User Accounts #

YaST offers to create, modify, delete or temporarily disable user accounts. Do not modify user accounts unless you are an experienced user or administrator.

Note: Changing User IDs of Existing Users

File ownership is bound to the user ID, not to the user name. After a user ID change, the files in the user's home directory are automatically adjusted to reflect this change. However, after an ID change, the user no longer owns the files he created elsewhere in the file system unless the file ownership for those files are manually modified.

In the following, learn how to set up default user accounts. For some further options, such as auto login, login without password, setting up encrypted home directories or managing quotas for users and groups, refer to Section 3.3, “Additional Options for User Accounts”.

Procedure 3.1: Adding or Modifying User Accounts #

Open the YaST User and Group Administration dialog and click the Users tab.
With Set Filter define the set of users you want to manage. The dialog lists users in the system and the groups the users belong to.
To modify options for an existing user, select an entry and click Edit.
To create a new user account, click Add.
Enter the appropriate user data on the first tab, such as Username (which is used for login) and Password. This data is sufficient to create a new user. If you click OK now, the system will automatically assign a user ID and set all other values according to the default.
Activate Receive System Mail if you want any kind of system notifications to be delivered to this user's mailbox. This creates a mail alias for root and the user can read the system mail without having to first log in as root.
The mails sent by system services are stored in the local mailbox /var/spool/mail/username, where username is the login name of the selected user. To read e-mails, you can use the mail command.
If you want to adjust further details such as the user ID or the path to the user's home directory, do so on the Details tab.
If you need to relocate the home directory of an existing user, enter the path to the new home directory there and move the contents of the current home directory with Move to New Location. Otherwise, a new home directory is created without any of the existing data.
To force users to regularly change their password or set other password options, switch to Password Settings and adjust the options. For more details, refer to Section 3.3.2, “Enforcing Password Policies”.
If all options are set according to your wishes, click OK.
Click OK to close the administration dialog and to save the changes. A newly added user can now log in to the system using the login name and password you created.
Alternatively, if you want to save all changes without exiting the User and Group Administration dialog, click Expert Options › Write Changes Now.

Tip: Matching User IDs

For a new (local) user on a laptop which also needs to integrate into a network environment where this user already has a user ID, it is useful to match the (local) user ID to the ID in the network. This ensures that the file ownership of the files the user creates “offline” is the same as if he had created them directly on the network.

Procedure 3.2: Disabling or Deleting User Accounts #

Open the YaST User and Group Administration dialog and click the Users tab.
To temporarily disable a user account without deleting it, select the user from the list and click Edit. Activate Disable User Login. The user cannot log in to your machine until you enable the account again.
To delete a user account, select the user from the list and click Delete. Choose if you also want to delete the user's home directory or if you want to retain the data.

3.3 Additional Options for User Accounts #

In addition to the settings for a default user account, openSUSE® Leap offers further options, such as options to enforce password policies, use encrypted home directories or define disk quotas for users and groups.

If you use the GNOME desktop environment you can configure Auto Login for a certain user and Passwordless Login for all users. Auto login causes a user to become automatically logged in to the desktop environment on boot. This functionality can only be activated for one user at a time. Login without password allows all users to log in to the system after they have entered their user name in the login manager.

Warning: Security Risk

Enabling Auto Login or Passwordless Login on a machine that can be accessed by more than one person is a security risk. Without the need to authenticate, any user can gain access to your system and your data. If your system contains confidential data, do not use this functionality.

If you want to activate auto login or login without password, access these functions in the YaST User and Group Administration with Expert Options › Login Settings.

3.3.2 Enforcing Password Policies #

On any system with multiple users, it is a good idea to enforce at least basic password security policies. Users should change their passwords regularly and use strong passwords that cannot easily be exploited. For local users, proceed as follows:

Procedure 3.3: Configuring Password Settings #

Open the YaST User and Group Administration dialog and select the Users tab.
Select the user for which to change the password options and click Edit.
Switch to the Password Settings tab. The user's last password change is displayed on the tab.
To make the user change his password at next login, activate Force Password Change.
To enforce password rotation, set a Maximum Number of Days for the Same Password and a Minimum Number of Days for the Same Password.
To remind the user to change his password before it expires, set the number of Days before Password Expiration to Issue Warning.
To restrict the period of time the user can log in after his password has expired, change the value in Days after Password Expires with Usable Login.
You can also specify a certain expiration date for the complete account. Enter the Expiration Date in YYYY-MM-DD format. Note that this setting is not password-related but rather applies to the account itself.
For more information about the options and about the default values, click Help.
Apply your changes with OK.

3.3.3 Managing Encrypted Home Directories #

To protect data in home directories against theft and hard disk removal, you can create encrypted home directories for users. These are encrypted with LUKS (Linux Unified Key Setup), which results in an image and an image key being generated for the user. The image key is protected with the user's login password. When the user logs in to the system, the encrypted home directory is mounted and the contents are made available to the user.

With YaST, you can create encrypted home directories for new or existing users. To encrypt or modify encrypted home directories of already existing users, you need to know the user's current login password. By default, all existing user data is copied to the new encrypted home directory, but it is not deleted from the unencrypted directory.

Warning: Security Restrictions

Encrypting a user's home directory does not provide strong security from other users. If strong security is required, the system should not be physically shared.

Find background information about encrypted home directories and which actions to take for stronger security in Book “Security Guide”, Chapter 11 “Encrypting Partitions and Files”, Section 11.2 “Using Encrypted Home Directories”.

Procedure 3.4: Creating Encrypted Home Directories #

Open the YaST User and Group Management dialog and click the Users tab.
To encrypt the home directory of an existing user, select the user and click Edit.
Otherwise, click Add to create a new user account and enter the appropriate user data on the first tab.
In the Details tab, activate Use Encrypted Home Directory. With Directory Size in MB, specify the size of the encrypted image file to be created for this user.
Apply your settings with OK.
Enter the user's current login password to proceed if YaST prompts for it.
Click OK to close the administration dialog and save the changes.
Alternatively, if you want to save all changes without exiting the User and Group Administration dialog, click Expert Options › Write Changes Now.

Procedure 3.5: Modifying or Disabling Encrypted Home Directories #

Of course, you can also disable the encryption of a home directory or change the size of the image file at any time.

Open the YaST User and Group Administration dialog in the Users view.
Select a user from the list and click Edit.
If you want to disable the encryption, switch to the Details tab and disable Use Encrypted Home Directory.
If you need to enlarge or reduce the size of the encrypted image file for this user, change the Directory Size in MB.
Apply your settings with OK.
Enter the user's current login password to proceed if YaST prompts for it.
Click OK to close the administration dialog and save the changes.
Alternatively, if you want to save all changes without exiting the User and Group Administration dialog, click Expert Options › Write Changes Now.

3.3.4 Managing Quotas #

To prevent system capacities from being exhausted without notification, system administrators can set up quotas for users or groups. Quotas can be defined for one or more file systems and restrict the amount of disk space that can be used and the number of inodes (index nodes) that can be created there. Inodes are data structures on a file system that store basic information about a regular file, directory, or other file system object. They store all attributes of a file system object (like user and group ownership, read, write, or execute permissions), except file name and contents.

openSUSE Leap allows usage of soft and hard quotas. Additionally, grace intervals can be defined that allow users or groups to temporarily violate their quotas by certain amounts.

Soft Quota: Defines a warning level at which users are informed that they are nearing their limit. Administrators will urge the users to clean up and reduce their data on the partition. The soft quota limit is usually lower than the hard quota limit.
Hard Quota: Defines the limit at which write requests are denied. When the hard quota is reached, no more data can be stored and applications may crash.
Grace Period: Defines the time between the overflow of the soft quota and a warning being issued. Usually set to a rather low value of one or several hours.

Procedure 3.6: Enabling Quota Support for a Partition #

To configure quotas for certain users and groups, you need to enable quota support for the respective partition in the YaST Expert Partitioner first.

In YaST, select System › Partitioner and click Yes to proceed.
In the Expert Partitioner, select the partition for which to enable quotas and click Edit.
Click Fstab Options and activate Enable Quota Support. If the quota package is not already installed, it will be installed once you confirm the respective message with Yes.
Confirm your changes and leave the Expert Partitioner.
Make sure the service quotaon is running by entering the following command:
```
systemctl status quotaon
```
It should be marked as being active. If this is not the case, start it with the command systemctl start quotaon.

Procedure 3.7: Setting Up Quotas for Users or Groups #

Now you can define soft or hard quotas for specific users or groups and set time periods as grace intervals.

In the YaST User and Group Administration, select the user or the group you want to set the quotas for and click Edit.
On the Plug-Ins tab, select the Manage User Quota entry and click Launch to open the Quota Configuration dialog.
From File System, select the partition to which the quota should apply.
Below Size Limits, restrict the amount of disk space. Enter the number of 1 KB blocks the user or group may have on this partition. Specify a Soft Limit and a Hard Limit value.
Additionally, you can restrict the number of inodes the user or group may have on the partition. Below Inodes Limits, enter a Soft Limit and Hard Limit.
You can only define grace intervals if the user or group has already exceeded the soft limit specified for size or inodes. Otherwise, the time-related text boxes are not activated. Specify the time period for which the user or group is allowed to exceed the limits set above.
Confirm your settings with OK.
Click OK to close the administration dialog and save the changes.
Alternatively, if you want to save all changes without exiting the User and Group Administration dialog, click Expert Options › Write Changes Now.

openSUSE Leap also ships command line tools like repquota or warnquota with which system administrators can control the disk usage or send e-mail notifications to users exceeding their quota. With quota_nld, administrators can also forward kernel messages about exceeded quotas to D-BUS. For more information, refer to the repquota, the warnquota and the quota_nld man page.

3.4 Changing Default Settings for Local Users #

When creating new local users, several default settings are used by YaST. These include, for example, the primary group and the secondary groups the user belongs to, or the access permissions of the user's home directory. You can change these default settings to meet your requirements:

Open the YaST User and Group Administration dialog and select the Defaults for New Users tab.
To change the primary group the new users should automatically belong to, select another group from Default Group.
To modify the secondary groups for new users, add or change groups in Secondary Groups. The group names must be separated by commas.
If you do not want to use /home/username as default path for new users' home directories, modify the Path Prefix for Home Directory.
To change the default permission modes for newly created home directories, adjust the umask value in Umask for Home Directory. For more information about umask, refer to Book “Security Guide”, Chapter 10 “Access Control Lists in Linux” and to the umask man page.
For information about the individual options, click Help.
Apply your changes with OK.

3.5 Assigning Users to Groups #

Local users are assigned to several groups according to the default settings which you can access from the User and Group Administration dialog on the Defaults for New Users tab. In the following, learn how to modify an individual user's group assignment. If you need to change the default group assignments for new users, refer to Section 3.4, “Changing Default Settings for Local Users”.

Procedure 3.8: Changing a User's Group Assignment #

Open the YaST User and Group Administration dialog and click the Users tab. It lists users and the groups the users belong to.
Click Edit and switch to the Details tab.
To change the primary group the user belongs to, click Default Group and select the group from the list.
To assign the user additional secondary groups, activate the corresponding check boxes in the Additional Groups list.
Click OK to apply your changes.
Click OK to close the administration dialog and save the changes.
Alternatively, if you want to save all changes without exiting the User and Group Administration dialog, click Expert Options › Write Changes Now.

3.6 Managing Groups #

With YaST you can also easily add, modify or delete groups.

Procedure 3.9: Creating and Modifying Groups #

Open the YaST User and Group Management dialog and click the Groups tab.
With Set Filter define the set of groups you want to manage. The dialog lists groups in the system.
To create a new group, click Add.
To modify an existing group, select the group and click Edit.
In the following dialog, enter or change the data. The list on the right shows an overview of all available users and system users which can be members of the group.
To add existing users to a new group select them from the list of possible Group Members by checking the corresponding box. To remove them from the group deactivate the box.
Click OK to apply your changes.
Click OK to close the administration dialog and save the changes.
Alternatively, if you want to save all changes without exiting the User and Group Administration dialog, click Expert Options › Write Changes Now.

To delete a group, it must not contain any group members. To delete a group, select it from the list and click Delete. Click OK to close the administration dialog and save the changes. Alternatively, if you want to save all changes without exiting the User and Group Administration dialog, click Expert Options › Write Changes Now.

3.7 Changing the User Authentication Method #

When your machine is connected to a network, you can change the authentication method. The following options are available:

NIS

Users are administered centrally on a NIS server for all systems in the network. For details, see Book “Security Guide”, Chapter 3 “Using NIS”.

LDAP

Users are administered centrally on an LDAP server for all systems in the network. For details about LDAP, see Book “Security Guide”, Chapter 5 “LDAP—A Directory Service”.

You can manage LDAP users with the YaST user module. All other LDAP settings, including the default settings for LDAP users, need to be defined with the YaST LDAP client module as described in Book “Security Guide”, Chapter 4 “Setting Up Authentication Servers and Clients Using YaST”, Section 4.2 “Configuring an Authentication Client with YaST (SSSD)”.

Kerberos

With Kerberos, a user registers once and then is trusted in the entire network for the rest of the session.

Samba

SMB authentication is often used in mixed Linux and Windows networks. For details, see Book “Reference”, Chapter 21 “Samba” and Book “Security Guide”, Chapter 6 “Active Directory Support”.

To change the authentication method, proceed as follows:

Open the User and Group Administration dialog in YaST.
Click the Authentication Settings tab to show an overview of the available authentication methods and the current settings.
To change the authentication method, click Configure and select the authentication method you want to modify. This takes you directly to the client configuration modules in YaST. For information about the configuration of the appropriate client, refer to the following sections:
NIS: Book “Security Guide”, Chapter 3 “Using NIS”, Section 3.2 “Configuring NIS Clients”
LDAP: Book “Security Guide”, Chapter 4 “Setting Up Authentication Servers and Clients Using YaST”, Section 4.2 “Configuring an Authentication Client with YaST (SSSD)”
Samba: Book “Reference”, Chapter 21 “Samba”, Section 21.5.1 “Configuring a Samba Client with YaST”
After accepting the configuration, return to the User and Group Administration overview.
Click OK to close the administration dialog.

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